First name Surname Company/Organization Address Address Country	xx Month xxxx

Dear Dr Smith,

The first paragraph of the letter should introduce the subject matter and either state or imply your purpose in writing. Before you begin writing, ask yourself: Why am I writing this letter? What has led up to it? What do I hope to get out of it? What do I expect to get out of it? What is the best way to achieve this? What information do I need to provide? What arguments do I need to use?

The body of the letter should consist of one or more paragraphs. It should develop clearly and logically the argument and facts of the case. If there is more than one paragraph, each paragraph should focus on a separate aspect of the subject matter and there should be clear links between paragraphs.

The final paragraph should leave the reader in no doubt about your attitude towards the subject of the letter. It may, for example, spell out what you would like to see happen. It should be positive and unambiguous.

If you are writing to someone whose name and title you do not know, use the greeting ‘Dear Sir or Madam’, and the ending ‘Yours faithfully’, signing yourself with your initials and surname. If you are writing to a named person, address them as ‘Dear Mr/Mrs/Miss/Ms’, and end ‘Yours sincerely’, followed by your first name and surname. If you have met them or spoken to them by phone, or otherwise feel that you have some acquaintance with them, address them by their first name and sign yourself ‘Yours sincerely’, using your first name.

Yours sincerely,

Name Surname