Salary

SALARY

Salary, general information

Salary – an introduction, 2023-04-24

For general information how to register in Maconomy, please see the tab Finance & Projects/Maconomy.

Salary, miscellaneous information

Bank account:

When you start your employment you should register your Swedish bank account as soon as possible in the Hailey system. According to the GDPR regulations, bank accounts are considered sensitive personal information and the account information should not be transferred via e-mail.

If you do not have a Swedish bank account, please arrange a screenshot from your bank and hand in to the salary responsible.

Then you need to apply for a Swedish account via SIPRI.

Thanks to an agreement with SIPRI’s bank SEB, new employees (without a personal number) can get quick help in opening a bank account. HR/salary responsible will inform how to proceed.

As soon as you have received your bank account, register the bank account in Hailey and notify the salary responsible it has been done.

Supporting documents:
Medical Certificate
For sick leave more than 7 days you need a medical certificate from your doctor. The recipient of the medical certificate at SIRPI is HR. According to the GDPR regulations, medical certificates are considered sensitive personal information and should not be transferred via e-mail, unless protected by a code.
A paper handed in, or sent in via regular mail to HR works as well. Please mask the reason for the sick leave before sending in.

Försäkringskassan
When you have been on parental leave (not VAB) you should hand in Besked om utbetalning from Försäkringskassan, which is grounds for additional payment and the earning of vacation days. (Please see additional information in the staff hand book about parental leave.)
According to the GDPR regulations, these documents are also considered sensitive personal information and should not be transferred via e-mail, unless protected with a code.
Send in as soon as you have received the payment document.

Termination of employment:
Time sheets
Before your last working day, make sure you have submitted all time sheets until the last day of employment.

Payment
There will be a final salary payment to your Swedish account, the month after the last day of employment, to finalise absences and any remaining vacation days.

Pay slips
When your employment has ended you will no longer have access to Agda. Therefore we need to send to you the one/two last pay slips.
Please notify the salary responsible at salary@sipri.org of an e-mail address where we can send the payslip.

(Salary) Payments to private individuals for services rendered, residing in Sweden
Private individuals (without a registered company) residing in Sweden, need to invoice SIPRI via a so-called Umbrella Company (faktureringsföretag), for services rendered.

In short, an Umbrella Company employs the individual, which makes it possible to invoice with so-called F-skatt. The Umbrella Company also takes care of salary payments, taxes, and other fees for the individual.

There are several Umbrella Company in Sweden that can be used.

SIPRI receives an invoice from the Umbrella Company, which will be handled in Maconomy according to normal procedure.
Please see the tab Finance & Projects/Accounting/Accounts payable for information on how to invoice SIPRI; Swedish Vendors.

(Salary) Payments to private individuals for services rendered, residing outside of Sweden, in the EU
The same procedure applies, as above, to private individuals residing outside Sweden, in the EU. They need to invoice SIPRI via a so-called Umbrella Company for services rendered.
There are several Umbrella Companies both inside and outside of the EU.
Please see the tab Finance & Projects/Accounting/Accounts payable for information on how to invoice SIPRI; Foreign Vendors.