Money Coming In
- All invoices (including invoices for reimbursement of costs) and Requests for Funds to Donors are issued by the Financial Accountant in coordination with the PMO.
- If you have to send a request for reimbursement of costs (e.g. after a presentation), please contact the relevant Project Manager,
- NB! Since SIPRI is not registered for VAT, no VAT will be added to invoices sent from SIPRI.
Money Going Out
- If you are a Project Leader log on to Maconomy on a regular basis (preferably every day) to approve invoices from vendors/suppliers.The first approval is done by the Project Manager (PMO).
- If you are a line manager, approve expense sheets. If we are late paying invoices to vendors, we risk being charged interest, reminder and/or collection fees.
- NB! Since SIPRI is not registered for VAT, any VAT added to invoices from suppliers is a direct cost for SIPRI (the suppliers may not choose to not add VAT simply because SIPRI is VAT exempt).
- Expense sheets should not be more than one (1) month old in order for the Project Manger (PMO) to prepare reliable Financial Follow Ups.
Reporting and Audits
It is the responsibility of the Project Leader to write and compile all narrative reports to the donor.
It is the responsibility of the PMO together with the Project Leader to compile all financial reports.
It is the responsibility of the PMO together with the Project Leader to book audits for a Project (if applicable).
Consultancy/Third Party Contract
Any Third Party Contract is drafted by the PMO in cooperation with the Project Leader. Finalised contracts must be sent as a pdf-file (including all appendices) to the Third Party for signature before being signed by one of the SIPRI signatories.
//Updated March 20, 2023